valantic Diversifies Its Product Portfolio With the Cloud-based Personnel Record

Digital HR Management

Munich, January 23, 2024: Digital HR processes for the workplace of the future: With valantic workdocs HR, the digital consulting, solutions, and software house valantic presents a cloud-based personnel record tailored exactly to modern HR departments’ requirements. The new solution offers unsurpassed security standards for protecting personal data and the best conditions for accelerating and automating documentary HR processes seamlessly across multiple locations. 

For many years, valantic has served as a trusted partner that has helped businesses achieve a paperless office. Now, with the introduction of its cloud-based personnel file, valantic workdocs HR, the digital consulting, solutions, and software house marks another key milestone on this journey. This is because, until now, many HR departments have remained reticent about streamlining their processes through digitalization. 

A recent survey of HR professionals conducted by valantic revealed that just under ten percent of all HR departments presently store their documents digitally end-to-end. This highlights a continuing skepticism towards digital solutions and cloud technologies, especially ones involving the often sensitive data processing present in HR departments. The latest digital HR solutions, however, offer robust security, the highest standards, and considerable process-optimization potential. 

Flexible access to HR processes and personnel data 

“We fully understand the challenges that companies face when it comes to digitalizing their HR processes,” notes Stefan Heins, Managing Director at valantic. “Our cloud-based personnel record is a solution that improves work efficiency and security in HR departments.” valantic workdocs HR enables personnel data and processes to be accessed at any time, irrespective of device or location. “This is a major benefit that not only simplifies the work of HR professionals but also accelerates and improves processes for all employees.” 

One thing is certain: Despite the limited number of HR departments that have transitioned fully to digitalized processes, there is an undeniable trend away from paper-based files towards digital solutions – both on-premises and in the cloud. With valantic workdocs HR, valantic addresses the burgeoning demand for GDPR-compliant digital personnel records that comply with all security-relevant standards. 

State-of-the-art encryption technologies and digital signatures 

As a cloud-based solution, the new personnel record can be seamlessly integrated into SAP SuccessFactors. Particular attention was paid to personal data security since this is paramount, especially in the HR sector. In doing so, valantic uses state-of-the-art encryption technologies and security measures which are indispensable for the continuous protection of employee information. 

valantic workdocs HR also supports digital signatures. This technology further improves efficiency and flexibility by empowering users to sign documents online in a legally recognized manner, thus eliminating the need for face-to-face meetings and the exchange of paper documents. Especially in an HR context, such options also help boost the company’s image for potential employees and emphasize a positive digital employee experience. Companies that no longer have to exchange documents with applicants by regular mail but do so digitally have a clear advantage in the global war for talent.